Invoice Data Capture

Data Capture – Digitisation of Invoices to a single format

For Automated Invoice Processing, the objective of the Data Capture process is to extract the required data from supplier invoices accurately, quickly and with minimal human intervention regardless of the invoice format.

Suppliers send their invoices in many formats and getting them to do something different is a challenge and the outcome uncertain. Basing your business case on assumptions that suppliers will move to a new invoicing method creates a risk that your cost saving targets and timelines will be missed.

Our approach on Automated Invoice Processing projects is to provide Data Capture solutions that are capable of handling all invoicing methods, so that customers go live with a solution that meets what their suppliers can do now and future-proof’s their investment.

Whether suppliers are enabled for e-invoicing, using e-invoicing networks, PDF email submission or paper invoices, the Data Capture process will transfer the invoice header and line item data, in real-time to SAP for subsequent processing. We do not require data to be replicated outside SAP which allows the implementation of the Data Capture process to occur in days.

During a visit our Service Centre you would see how we deliver Data Capture as a Managed Service and what we would implement for you if Data Capture is performed in-house. We have been implementing the software since 2005 and using the same software to deliver Data Capture Managed Services since 2008, so we practice what we preach. The team managing the processes and systems internally are the same people who will work on your project, so you benefit from years of evolution to the best practices that we run our business on today.

 

Managed Service

Our Managed Data Capture Service enables suppliers to submit invoices in the format of their choice and we manage the Data Capture process from receipt to post in SAP within 24 hours.

  • 100% e-invoicing to Process Director, VIM or Coupa.
  • Monthly opex per document charge, no upfront costs.
  • Nothing to install, upgrades and maintenance included.

Cloud Service

Our Cloud Data Capture Service enables suppliers to submit invoices in the format of their choice for your AP team to manage the Data Capture process via the our Cloud based OCR platform.

  • 100% einvoicing from day one.
  • Monthly opex charge, no upfront costs.
  • Nothing to install, upgrades and maintenance included.

On Premise

Our On Premise Data Capture Service enables suppliers to submit invoices in the format of their choice and the AP team to manage the Data Capture process using in-house infrastructure.

  • 100% einvoicing from day one.
  • Capex for license, support and implementation
  • Hosted and maintained in-house infrastructure