Invoice Data Capture

Data Capture – Digitisation of Invoices to a single format

For Automated Invoice Processing, the objective of the Data Capture process is to extract the required data from supplier invoices accurately, quickly and with minimal human intervention regardless of the invoice format.

Suppliers send their invoices in many formats and getting them to do something different is a challenge and the outcome uncertain. Basing your business case on assumptions that suppliers will move to a new invoicing method creates a risk that your cost saving targets and timelines will be missed.

Our approach on Automated Invoice Processing projects is to provide Data Capture solutions that are capable of handling all invoicing methods, so that customers go live with a solution that meets what their suppliers can do now and future-proof’s their investment.

Whether suppliers are enabled for e-invoicing, using e-invoicing networks, PDF email submission or paper invoices, the Data Capture process will transfer the invoice header and line item data, in real-time to SAP, Coupa, Process Director or VIM for subsequent processing. We do not require data to be replicated outside your ERP or add-on systems, which allows the implementation of the Data Capture process to occur in days.

During a visit our Service Centre you would see how we deliver Data Capture as a Managed Service and what we would implement for you if Data Capture is performed in-house. We have been implementing the software since 2005 and using the same software to deliver Data Capture Managed Services since 2008, so we practice what we preach. The team managing the processes and systems internally are the same people who will work on your project, so you benefit from years of evolution to the best practices that we run our business on today.