On-Premise Data Capture Service

Data Capture to SAP for Accounts Payable

Our On-Premise solution is focussed exclusively on Process Director, VIM and Coupa customers, so the solution is available in all languages to support our Shared Service Centre customers. We implement the same solution we use for our Managed Service and Cloud Service, so customers benefit from all of the knowledge, best practices and skills honed over years of using the same platform.

Data Capture is not only about providing accurate header and line item data, but also our knowledge of SAP enables us to provide expert support and advice to ensure customers maximise the benefits of using the On-Premise solution to achieve high automation rates.

The On-Premise solution automates the data extraction process from e-invoices, PDF invoices (email attachments) and paper invoices. Header and line item data is captured as standard and the Verification process enables our customers to check the data has been captured accurately prior to transfer to their SAP systems at the configured frequency. Once the On-Premise solution has ‘learnt’ a supplier’s invoice format then a flag can be checked for that supplier to send the data directly to SAP with no Verification process. We support customers to achieve high straight-through-to-SAP rates using the same techniques we employ every day in our Service Centre.

Our On-Premise Solution customers get access to the same resources who run our operations for Managed Service and Cloud Service Customers. Customers have complete visibility of the process, so they can see what’s been received, waiting to be processed and transferred within or outside their internal SLA’s. We strongly encourage customers and prospective customers to visit the Service Centre to understand and appreciate what we do to get the service right and the role the customer plays to support the process.

Our On-Premise Solution includes the following: –

• Installation, Configuration, Training, knowledge transfer and continuous improvement support to maximise automation.
• Header and line item data extraction setup to process einvoices, PDF and Paper invoices.
• Configuration for Rejections based on customer rules.
• Support and maintenance including helpdesk support, Service Packs and new versions.